Study VISA Guidelines

All international students must possess a valid student visa (with DH code) sponsored by Nam Can Tho University (DNC) and strictly adhere to Vietnamese immigration laws.

Newly admitted students must:

• Enter Vietnam with a Student Entry Visa. Please ensure the visa’s validity date aligns with your intended travel date.
• Complete and submit the Student Visa Responsibility Declaration Form to the Office of International Affairs.
• Coordinate with your landlord to promptly register your temporary residence with the local authorities upon arrival in Vietnam. Refer to the Online Residence Registration section below for further details.
• Apply for visa extension at least 5 weeks before the expiration date of your current visa. Refer to the Stay Extension and Renewal Procedures section below.

Currently enrolled students should contact the Office of International Affairs to process visa extensions or renewals. Students are also required to promptly update their temporary residence registration with local authorities after extending their visa. See Online Residence Registration section for details.

All visa decisions are exclusively managed by the Vietnamese Immigration Department. DNC only facilitates the process and cannot guarantee visa approval. Processing times range from 15 to 20 business days or longer in exceptional cases.

• Students on other visa types must exit Vietnam before applying for a Student Entry Visa.
• Graduating students holding a DH visa must leave Vietnam before the visa expires if not extending, and submit proof of departure (exit stamp) to htqt_nckh@nctu.edu.vn. The DH visa cannot be used for re-entry without prior approval.
• DNC must comply fully with all immigration regulations set by Vietnamese law.

• Entry Visa process for new and existing students
• Procedures for Visa Extensions and Renewals
• Guidelines for Overstayed Visas
• Visa regulations for Graduates
• Visa cancellation procedures for students on Leave of Absence (LOA), Exchange Programs, or program withdrawal
• Procedures for students transferring to other programs

International students must apply for a DH-coded student visa through DNC before arriving in Vietnam. Students must apply from outside Vietnam; applications from within the country will not be accepted.

Visa outcomes are determined solely by the Immigration Department; DNC cannot influence the decision.

Application Requirements:

• A passport valid for at least six months
• Proof of paid tuition for the upcoming term
• Completed Student Visa Responsibility Declaration Form
• Other necessary documents will be prepared by DNC

DNC will email you the Immigration Department’s approval letter. You must then submit your visa application along with your passport and visa fees to the Vietnamese Embassy or Consulate in your country.

Please contact your nearest Vietnamese Embassy/Consulate for additional document requirements. Visa approval letters expire after one month if not used.

Visa Fees (Effective from June 1, 2016):

• Single-entry, 3 months: USD 35
• Multiple-entry, 3-6 months: USD 60
• Multiple-entry, 6 months: USD 105
• Multiple-entry, 6-12 months: USD 145

If there is no Vietnamese diplomatic mission in your country, DNC can assist with visa on arrival.

Application Timeline:

• Apply at least 10 weeks before the semester begins.
• Offer letters issued within 1–2 weeks.
• Visa approval letters issued within 1 week after acceptance.
• Students have 6–8 weeks to obtain their visa from an embassy or consulate.

Note:

• Entry with a Student Visa is mandatory.
• Students must promptly register their residence.
• Visa renewal applications must be submitted 5 weeks before expiry.
• Visa validity begins one month before semester commencement.
• Unforeseen circumstances may lengthen the timeline.

Applicable to current DNC students living in Vietnam. Campus transfers require a new Entry Visa.

Required Documents:

• Original passport with valid DH visa
• NA5 form (hand-signed)
• Up-to-date Residence Book or online registration record
• One 4x6 cm ID photo (white background)
• Cash payment for visa fees in VND
• Completed Student Visa Responsibility Declaration Form

Submit documents to the Office of International Affairs at least 5 weeks before visa expiration. English program students nearing graduation must prepay tuition for their next course level before renewing.

*Fees may vary slightly based on exchange rates and transaction charges.

Students overstaying must:

• Submit a written explanation
• Attend the Immigration Office with DNC staff to apply for renewal
• All penalties or associated fines will be borne by the student, as determined by immigration authorities.

After completing studies, students must exit Vietnam before their visa expires, provide exit proof, and avoid using the DH visa for re-entry.

Students taking a leave of absence or outbound exchange must have their DH visa cancelled and leave Vietnam within approximately two weeks after DNC’s notification to Immigration.

Within 7 days of visa cancellation notice, submit:

• Passport with valid DH visa
• Signed NA5 form
• Updated Residence Book or online registration
• 4x6 cm ID photo
• Cash fee
• Student Visa Responsibility Declaration Form

You’ll be granted up to 15 days to depart. Non-compliance may lead to penalties or future entry restrictions.

Students who withdraw or transfer will have their student visa annulled following Immigration Department’s instructions. Departure must occur within 15 days after cancellation notice.

Submit within 7 days:

• Passport with valid DH visa
• Signed NA5 form
• Residence Book or online residence registration
• 4x6 cm ID photo
• Extension fee
• Completed Student Visa Responsibility Declaration Form

Failure to comply can result in immigration violations, legal consequences, and entry bans.

For visa-related support, please contact the Office of International Affairs at htqt_nckh@nctu.edu.vn